Employment Opportunities

Openings: Administrative Assistant / Treasurer / Town Superintendent / Police Officer 

All applicants must complete an application.

 

Administrative Assistant

General Definition of Work

Performs intermediate administrative support work providing administrative support for all Town departments, greeting visitors to the Municipal Building, receiving and processing incoming calls, preparing and maintaining records and files, typing a variety of documents, preparing reports, and related work as apparent or assigned. Work is performed under the supervision of the Town Superintendent.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions

Initial point of contact for public; answer telephone; provide information; assist the public with the completion of standardized records or documents;

Assist with preparing documents including correspondence, lists, labels, reports, requisitions, memoranda, etc.; check work to ensure grammatical accuracy and completeness;

Enter data into computer; verify statistical and other records for accuracy and completeness; enter and retrieve sensitive and restricted information in the computer system;

Order office supplies and maintain inventory;

Retrieve and process daily mail;

Collect and process payments for utility accounts, taxes, licenses and other fees and charges; balance cash drawer.

Assist in the coordination and preparation of newsletters and reports; assist in collecting information from a variety of sources and compiling data.

Serve as Deputy Clerk to Town Council; assist Town Superintendent to prepare and distribute meeting agendas and packets; attend Council and other meetings, as directed by Town Superintendent;

Take, transcribe and maintain minutes for the public record; maintain public meeting notices in accordance with state law and other prescribed guidelines;

Prepare and maintain calendars for town activities and functions; schedule use of town-owned facilities;

Serve as backup for the Accounting Technician, as required.

Other duties as may be assigned.

Knowledge, Skills and Abilities

Thorough knowledge of standard office practices, procedures, equipment and program assistance techniques; thorough knowledge of correspondence and report formatting and presentation is necessary; general knowledge of bookkeeping terminology, methods, procedures and equipment; thorough knowledge of business English, spelling and arithmetic; thorough knowledge of the organization and functions of the department and of general administrative policies and practices; skill in the use of personal computers, associated software packages, hardware, and peripheral equipment; ability to keep detailed and complex records and to prepare accurate reports from file sources; ability to perform and organize work independently; ability to type at a reasonable rate of speed; ability to prepare reports and other types of correspondence; ability to operate standard office equipment and personal computers including some knowledge of applicable software packages; ability to post accounts and to perform mathematical computations with speed and accuracy; ability to deal with the public under stressful conditions and remain calm; ability to establish and maintain effective working relationships with associates, elected officials, vendors, and the general public.

Education and Experience

High school diploma or GED and moderate experience in accounts payable and general office administration work, or equivalent combination of education and experience.

Physical Requirements

This work requires the frequent exertion of up to 10 pounds of force and occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel, frequently requires standing and walking and occasionally requires reaching with hands and arms and repetitive motions; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating motor vehicles or equipment and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic), with many interruptions.

Special Requirements

Valid driver’s license in the Commonwealth of Virginia.

Notary Public in the Commonwealth of Virginia.

The Town of Dayton is an equal opportunity employer.

Click on the link below to print an application. All applicants must complete an application.

Application-for-Employment

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Treasurer

General Definition of Work

Performs complex advanced financial and administrative work planning, organizing, managing and participating in the financial activities and financial reporting for the Town, managing billing and collections operations, and related work as assigned. Supervision is exercised over personnel within the department. Work is performed under the direction of the Town Superintendent.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions

Plan, direct, and manage the general accounting functions of the Town in compliance with general accepted accounting standards established by the Governmental Accounting Standards Board (GASB).  Supervision and direction exercised over accounts payable, procurement, payroll, revenue billing and collection, and capital asset management functions; primary responsibility for general ledger/journal entries and corrections;

Prepare accounts receivable refunds and write-offs for approval by Town Superintendent;

Responsible for maintenance and update of accounting system, including testing and installation of new releases or modules;

Make recommendation to the Town Superintendent for the development of accounting policies, procedures and practices;

Recruit, select, and hire department personnel with approval of Town Superintendent; Recommend promotions, transfers, suspensions, demotions, and terminations to the Town Superintendent for action; Assign, direct, train, and inspect the work of personnel; Develops staff schedule;

Assist the Town Superintendent with preparation of annual operating and capital improvement budgets and capital improvement plan; prepare revenue estimates; review and prepare budget amendments, as necessary;

Prepare financial reports for Town Superintendent and Town Council, as requested;

Reconcile bank statements and balance to general ledger on a monthly basis;

Manage annual independent audit, schedule and related work flow; request audit-related information from other departments; prepare required schedules, reports and work papers; review final report for accuracy before final report issued;

Assist Town Superintendent to oversee the investment of the Town’s idle funds.  Meet with investment manager, Town Superintendent and Town Council’s Finance Committee to direct investment program

Oversees preparation of grant reimbursement requests and other required financial information to grantor agencies.

Assist Town Superintendent to recommend property and liability insurance coverage.

Attends Town Council meetings, as directed.

Other duties as may be assigned.

Knowledge, Skills and Abilities

Comprehensive knowledge of general accepted accounting procedures governing municipal financial practices and procedures; comprehensive knowledge of the principles and practices of budgeting; thorough knowledge of the principles and practices of a municipal investment of funds; ability to evaluate complex financial systems and efficiently formulate and install accounting methods, procedures, forms and records; ability to analyze financial data and prepare informative financial reports; ability to plan, organize, direct and evaluate the work of subordinate employees; ability to establish and maintain effective working relationships with associates, consultants, auditors, elected and appointed officials and the general public.

Education and Experience

Bachelor’s with coursework in accounting, finance, or related field and considerable experience in governmental fund accounting and finance administration including supervisory experience, or equivalent combination of education and experience.

Physical Requirements

This work requires the occasional exertion of up to 10 pounds of force; work frequently sitting, speaking or hearing and using hands to finger, handle or feel and occasionally requires standing, walking, climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling, lifting and repetitive motions; work requires close vision and ability to adjust focus; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, operating motor vehicles or equipment and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

Special Requirements

Certified public accountant (CPA) license in Virginia is preferred.

The Town of Dayton is an equal opportunity employer.

Click on the link below to print an application. All applicants must complete an application.

Application-for-Employment

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Town Superintendent (Manager)

The Town of Dayton is seeking an experienced professional to serve as Town Superintendent (Manager), the chief administrative officer responsible for directing programs and operations of the Town government.

Qualified candidates are encouraged to submit a cover letter and resume, with salary history and professional references, to The Berkley Group via email at margaret@bgllc.net. While the position is open until filled, review of candidates will begin April 8, 2019.  Inquiries relating to the Town Superintendent (Manager) position may be directed to:

 

Margaret M. Schmitt

The Berkley Group

P.O. Box 181

Bridgewater, Virginia 22812

Email: margaret@bgllc.net

Mobile: (434) 851-5814

The Town of Dayton is an equal opportunity employer.

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Police Officer (Full-time)

 

General Definition of Work

Performs intermediate protective service work enforcing laws, investigating criminal activity, ensuring safety of public, collecting evidence, testifying in court, maintaining files and records, preparing reports, and related work as apparent or assigned. Work is performed under the moderate supervision of the Police Chief.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions

On an assigned shift, operates a patrol vehicle or walks to observe for violations of traffic laws, suspicious activities or persons, and disturbances of law and order.

Responds to radio dispatches and answers calls and complaints.

Interviews victims and witnesses to obtain additional necessary information regarding crimes, accidents, violations, etc.; helps investigate crimes and collect evidence; conducts searches; investigates traffic accidents.

Issues citations for traffic violations and investigates traffic accidents; prepares reports.

Assists other law enforcement agencies when requested or assigned.

Issues citations for traffic violations and investigates traffic accidents; prepares reports.

Serves warrants and makes arrests; testifies in court.

Participates in a variety of in-service and special training programs.

Knowledge, Skills and Abilities

General knowledge of law enforcement methods, practices and procedures; general knowledge of the rules and regulations of the Police Department; general knowledge of applicable, local, Federal, and State laws; general knowledge of the geography of the Town and location of important buildings; skill in the use of firearms and the operation of an automobile; ability to understand and carry out oral and written instructions; ability to communicate ideas effectively orally and in writing; ability prepare clear and concise reports; ability to analyze situations and to adopt quick, effective and reasonable courses of action with due regard to surrounding hazards and circumstances; ability to establish and maintain effective relationship with associates, other law enforcement representatives, and the general public.

Education and Experience

High school diploma or GED and extensive experience in law enforcement, or equivalent combination of education and experience.

Physical Requirements

This work requires the regular exertion of up to 10 pounds of force, frequent exertion of up to 25 pounds of force and occasional exertion of up to 100 pounds of force; work regularly requires speaking or hearing and using hands to finger, handle or feel, frequently requires standing, reaching with hands and arms and repetitive motions and occasionally requires walking, sitting, climbing or balancing, stooping, kneeling, crouching or crawling, tasting or smelling, pushing or pulling and lifting; work requires close vision, distance vision, ability to adjust focus, depth perception, color perception, night vision and peripheral vision; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, using of measuring devices, assembly or fabrication of parts within arm’s length, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work regularly requires exposure to outdoor weather conditions and occasionally requires working near moving mechanical parts, working in high, precarious places, exposure to fumes or airborne particles, exposure to toxic or caustic chemicals, exposure to the risk of electrical shock, exposure to vibration, wearing a self-contained breathing apparatus and exposure to bloodborne pathogens and may be required to wear specialized personal protective equipment; work is generally in a moderately noisy location (e.g. business office, light traffic).

Special Requirements

Possession of the Virginia Basic Law Enforcement Training (BLET) certification upon hire.

Must meet and maintain all training and education requirements for position.

Valid driver’s license in the Commonwealth of Virginia.

 

Position Open Until Filled

Please send a Town of Dayton Employment Application and resume’ to:  Town of Dayton, Attention:  Chief of Police, 125B Eastview St., Dayton, VA 22821 or via e-mail to:  policeemployment@daytonva.us

The Town of Dayton is an equal opportunity employer.

Click on the link below to print an application. All applicants must complete an application.

Application-for-Employment